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5 advantages of digital work orders

20-06-2023 readtime
5 advantages of digital work orders

Streamlined processes are crucial for businesses with a field service. In many field service companies, paper work orders have already been replaced by digital work orders. These innovative solutions have numerous benefits and can help companies optimize their operational processes and increase efficiency. We highlight five major advantages.

Real-time access to information

One of the key benefits of digital work orders is that they provide technicians and other field service personnel with the ability to access all necessary information in real-time. Instead of relying on paper work orders that can be lost or illegible, technicians can simply use their mobile phones or tablets to access detailed work orders, customer information, manuals, instructions, and other relevant data. This reduces the time spent searching for information and ensures technicians are always up-to-date.

Improved accuracy

The use of digital work orders eliminates the possibility of human errors often associated with manually filling out paper work orders. By digitizing the process, technicians can enter all information accurately, preventing essential data from being missing or misinterpreted. This leads to improved consistency in data entry and reduces errors that can cause delays or dissatisfied customers.

Efficient communication

Digital work orders also facilitate communication among technicians, customers, and the back office. Technicians can easily add notes, gather feedback, record work times, upload photos, and share updates in real-time. This information can flow directly to the back office, or updates can be shared with the customer. If there are last-minute changes in the schedule, they can be immediately communicated to the field service team, reducing response time and improving efficiency. This enables seamless internal collaboration and enhances the customer experience.

Time savings and productivity

Digitizing work orders significantly saves time for technicians and the back office. By eliminating paperwork and manual data entry, technicians can fully focus on their tasks instead of spending time on administrative duties. The back office also saves significant time, as feedback from technicians on paper work orders no longer needs to be manually entered, reducing the likelihood of errors. Moreover, planners can quickly and easily assign work orders to technicians based on availability and skills, increasing the productivity of the field team and enabling faster completion of tasks.

Better reporting and analysis

Digital work orders provide extensive reporting and analysis capabilities. By capturing all data in one central digital location, businesses can gain valuable insights into the performance of the field service, tasks performed, and process efficiency. This data can be used to identify trends, pinpoint bottlenecks, and make strategic decisions to improve overall business performance.